Pyn + Google Calendar
Connect Google Calendar to Pyn and your employee journey automations can send real calendar invites.
Automate the message. Automate the meeting.
Pyn automates communication across the employee lifecycle — the welcome messages, the check-ins, the nudges that arrive at exactly the right moment. Connect Google Calendar, and your Flows can do one more thing: book the meeting.
Not a reminder to schedule a meeting. The actual invite, already on their calendar, sent automatically as part of the same Flow that handled everything else.
What it does
When Google Calendar is connected to Pyn, you can add an Invite to calendar event step inside any Flow. Choose a recurring or one-time event from your connected calendar. When an employee reaches that step in their journey, Pyn sends them a calendar invite and adds them to the event — automatically, with no manual action from HR.
What you can do with it
Onboarding check-ins, already on the calendar
A new hire’s 30-day check-in shouldn’t be something anyone has to remember to book. When you build an onboarding Flow in Pyn, you can include calendar invites for the 30, 60, and 90-day check-ins as steps alongside the messages, documents, and tasks.
By the time the new hire starts, the milestones are already in their calendar — and their manager’s. No coordination required. No meetings that get missed because everyone assumed someone else had handled it.
New manager training, with the meetings to match
When someone moves into a people manager role, Pyn can run an automated Flow that sends them your manager training content, surfaces the right resources at the right intervals, and books the meetings that go with each stage of their development.
That might be a kick-off conversation with their HR business partner. A recurring 1:1 series with their team. A check-in at the end of their first month as a manager. These don’t have to be things someone schedules manually — they can be part of the Flow.
To schedule everything for the year, and know it'll go out. It's been huge.
Claire B., People Operations at Rhino
To turn off Pyn would feel like going back to the Middle Ages.
VP People, Koala
FAQs
Yes, for now. The calendar invite feature in Pyn Flows connects to Google Calendar.
Pyn adds participants to an event that already exists on your connected calendar — a recurring check-in meeting you’ve already set up, for example. Pyn currently surfaces recurring calendar events in the selection list for this reason.
Yes. During setup, you can select any calendar you have access to, including shared People Ops or company-wide calendars. Many teams prefer this so that check-in events don’t appear tied to one individual’s personal calendar.
Yes. A single Flow can include multiple Invite to calendar event steps at different points in the journey. An onboarding Flow might include separate invites for the 30, 60, and 90-day check-ins, each triggered at the right time.
They receive a standard Google Calendar invite to their email address. The event is pulled from your connected calendar, so it will reflect whatever details you’ve set up there.
Yes. Most teams pair Google Calendar with their HRIS connection — which provides the employee data that determines when Flows trigger — and their Slack or Microsoft Teams connection for message delivery. Calendar invites become one step in a journey that already includes the right messages and the right timing.
See our pricing page for current plans and details.
